Housing and Residence Life Rules
A new student who has received a room assignment must take occupancy no later than the first day of new student orientation (or by the occupancy date indicated on the room assignment card, whichever is later), unless she has obtained permission from the Office of Housing and Residence Life to move in after that date.
A returning student who has received a room assignment must take occupancy by the last day of regular class registration (or the occupancy date indicated on the room assignment card, whichever is later), unless she has obtained permission from the Office of Housing and Residence Life to move in after that date. Failure to comply with these requirements may result in having the room reassigned to another student.
Before moving in, students must sign a housing contract, which specifies many of the regulations applicable to resident students. Students are advised to read the housing contract carefully before signing it. Once a student signs the housing contract, she is bound by its terms and must pay her room fee for the remainder of the academic year.
Note: A copy of the housing contract can be obtained from the Office of Housing and Residence Life.
Students will be issued a room key and a front door key when they check into the residence hall. A $5 replacement fee will be charged for lost room keys; a $25 replacement fee will be charged for lost front door keys. These fees must be paid to the Cashier's Office before the keys can be replaced. The student then takes the receipt to the Physical Plant Office where the key will be made.
The College does not require a key deposit. However, if keys are not turned in when a student leaves campus housing, the student's account is billed.
Care of Your Room
Each student is responsible for the care of her room and the protection of the furnishings in her room. Students may be required to pay for any damage to walls or furniture beyond normal wear and tear. This includes damage caused to walls by tape, paste, glue, nails, tacks, or any disfiguring materials.
A $30 breakage deposit is required when the student first enrolls at Spelman. The deposit will be refunded at the termination of the student's enrollment, less any fee that may be assessed for breakage or damage. Damage in excess of $30 will be billed to the student's account and the student may be subject to disciplinary action.
Students who move furniture from common rooms may be subject to disciplinary action. Residence halls have main lounges, small lounges, game rooms, TV rooms, study rooms, kitchens and laundry rooms. Students who use any of these facilities are responsible for leaving the areas in good condition.
Electronics and Appliances
Electric skillets, pressing irons, hot plates, cooking equipment, etc. are to be used only in the residence hall kitchens. Care should be taken not to overload existing circuits. Lights, radios, TVs and stereos should be turned off when a student is out of her room. Refrigerators (or similar cooling units), space heaters and air-conditioners are not permitted in the residence halls.
Furniture should not be moved from one room to another, nor should beds be dismantled. Building lofts, using cinder blocks, bunking beds, or stacking furniture is not permitted.
Each residence hall has laundry facilities with coin-operated washers and dryers.
Twenty-four hours a day, all students are expected to be considerate of others who are studying and sleeping. Radios, televisions, alarm clocks, and conversations should not be audible outside a student's room. Designated quiet hours are generally set during the first week of classes, and all residents must adhere to them.
Residence Hall Hours
All residence halls will remain locked from 12:00 midnight through 6:00 p.m. The buildings will remain locked during these hours for maximum protection, but will open during male visitation hours. Students should take their keys with them at all times, and are cautioned that residence hall doors are not to be left opened, propped or unlocked at any time. Failure to comply with these rules, will jeopardize the safety of campus residents.
Students are issued front door keys when they move into the residence hall. It is each student's responsibility to secure the front door once she has entered or exited the residence hall.
Male Visitation Procedure
Male visitors are allowed to visit in the residence hall on designated days and times. A male visitor must sign in with the hostess at the designated check-in area. He must be escorted at all times. Males are not permitted to spend the night in the residence hall.
Residence halls are closed during the winter break. All residents must vacate the building by 12:00 noon on the designated day.
Except for graduating seniors, or students who have work or commencement responsibilities, all students are expected to clean their rooms for inspection by the residence hall staff within 24 hours after their last examination.
All residence halls, except those designated to remain open for seniors, will close at the end of the semester. Packing should be completed and rooms cleaned and ready for inspection by the designated time.
Each student must ensure that her room is thoroughly cleaned before moving from her room, or she may be assessed a cleaning fee. Trunks, packages, and other personal effects left in the residence hall after the hall closes will be discarded.
Note: Any student who stays in a residence hall after the designated closing date without the express written permission of the Office of Housing and Residence Life will be required to vacate the room and will be charged on a per diem basis for room and board.
Residence Hall Infractions
Resident students are expected to commit to a cooperative residential life system. An example of sanctions that may be imposed include residence hall probation signifying that the student is not in good standing with her residence hall and must remain under restriction until she demonstrates conduct consistent with the rules of her residence hall and the College.
Residence hall probation reminds the student that her conduct is unacceptable and that a repeat of similar or other unacceptable conduct may be cause for further action, including denial of the privilege of residing in campus housing or remaining at the College.
Removal from Campus Housing
The Director of Housing and Residence Life or the Associate Dean of Students may remove a student from campus housing for misconduct. The student will be given not more than 48 hours to vacate the residence hall unless a special exception is made by the Director of Housing and Residence Life.
If the student has not vacated the premises by the designated time, College-designated personnel will remove the student's personal effects from her room. The College assumes no legal or financial liability for the safety or security of such effects.
Protection of Personal Property
The College will not be liable for the loss of money, other valuables, or damage to the property of any resident. Students are advised to purchase insurance that provides coverage for personal losses.
Fire Alarms and Fire Equipment
Fire drills will be scheduled periodically in each residence hall.
The fire doors are not to be used except in the case of an emergency.
Activating fire alarms or using fire extinguishers when there is no fire is a serious offense, and offenders will be prosecuted through the State Fire Marshall's office and the Associate Dean of Students' office. Using fire equipment when there is no fire could result in cancellation of the housing contract.